Verified 2 business days ahead
When you share your schedule 3+ business days out.
Done-for-you dental insurance verification
Every PPO patient verified before they sit in the chair.
We check eligibility, remaining max, frequencies, and history for your scheduled patients — and deliver a clean one-page breakdown 2 business days before the visit.
Built for independent 1–3 dentist practices. From $349/month, no setup fee.
We sign a HIPAA Business Associate Agreement before touching any patient data. No card required for the free check.
Verification shouldn't happen the morning of.
Your front desk is checking patients in, answering phones, and logging into a dozen carrier portals — usually right before the appointment. When verification gets rushed:
- Patients get surprise bills.
- Claims come back denied for frequency or waiting-period limits.
- Treatment estimates are off, and case acceptance suffers.
What you get
One consistent breakdown per patient
Status, network, max/remaining, deductible, coverage %, frequencies with last dates, waiting periods, missing-tooth and downgrade clauses, carrier reference #.
Red-flag alerts first
Inactive coverage, maxed out, “bitewings not due until March,” pre-auth recommended — at the top, where your team will see it.
Estimated patient portion
For the codes on the schedule, using your fee schedule.
Optional PMS data entry
Into Dentrix, Eaglesoft, Open Dental, and other PMS (Pro plan).
Monthly report
Volume, flags caught, turnaround, and our measured accuracy.
How it works
-
Sign & connect
About 30 minutes, once
Sign our client agreement + BAA. Share carrier-portal logins through our encrypted vault and, if you want data entry, read-only/remote PMS access.
-
Share your schedule
Daily or twice a week
A PMS report export or our secure upload link.
-
We verify
Human-confirmed
A trained verifier, assisted by our software, checks each patient through the carrier portal and calls the carrier when the portal is incomplete. A second reviewer audits a sample of every batch.
-
You get breakdowns + alerts
Secure folder or PMS
PDFs land in your secure folder (and in the PMS on Pro). We email a summary with no patient details in it.
See exactly what your front desk receives
Every breakdown follows the same layout, so your team knows where to look. Alerts first, then the details.
- Coverage status, network, plan year, COB
- Max & deductible — used and remaining
- Coverage % and waiting periods by category
- Frequencies with last date of service, per code
- Missing-tooth, downgrade, and pre-auth notes
- Estimated patient portion for the scheduled visit
- Carrier reference #, verifier, and timestamp
Sample uses a fictional patient and carrier. No real patient data.
Benefits Breakdown
Verified 11/12/2026 · Ref # KDP-7781-2290
| Code | Limit | Last DOS | Eligible? |
|---|---|---|---|
| D0120 | 2 / cal. year | 06/02/2026 | Yes |
| D1110 | 2 / cal. year | 06/02/2026 | Yes |
| D0274 | 1 / 12 months | 03/10/2026 | No — 03/10/2027 |
| D2740 | 1 per tooth / 5 yrs | none on #30 | Yes · estimate rec. |
Annual max$412 of $1,500 left
Deductible$50 — met
Est. patient (visit)$0
Simple, month-to-month pricing
No setup fee. Cancel with 30 days' notice — by email, no phone call required.
Start here
Pilot
$149 first month
- Up to 40 checks
- Breakdown PDFs + red-flag alerts
- Same-day add-ons: best effort
- $0 setup
Becomes Starter on day 31 unless you cancel; we remind you 7 days before.
Starter
$349/mo
- Up to 40 checks / mo
- Breakdown PDFs + red-flag alerts
- PMS data entry: add-on (ask)
- Same-day add-ons: best effort
- Extra checks $8 each
- $0 setup
Pro
$699/mo
- Up to 100 checks / mo
- Breakdown PDFs + red-flag alerts
- PMS data entry included
- Priority same-day add-ons
- Extra checks $6.50 each
- $0 setup
Not ready to pay? Try it free.
We'll verify 20 of your upcoming visits once, at no cost, so you can judge the quality before paying anything. BAA signed first.
For context: published plans from established verification services run about $260–$840 per location per month, often with $299–$600 setup fees (eAssist and Owl Advantage published pricing, retrieved Nov 2026).
Questions offices ask
Is this HIPAA compliant?
We sign a Business Associate Agreement with every practice before any patient data is shared. PHI stays in tools covered by a BAA, access is limited to assigned staff, and nothing with patient details goes in email bodies. We describe our controls; we don't claim a certification we don't hold.
Who actually does the verification?
Trained verification specialists working under our SOPs, with software that pre-fills the template from the carrier portal. Every check is human-confirmed, and a reviewer audits a sample of each batch.
Do you guarantee the claim will pay?
No one can — carriers state that a benefits quote is not a guarantee of payment. We record exactly what the carrier reported, when, and the reference number, so you have documentation if a claim disputes it.
How accurate is it?
Our internal target is ≥95% on audited fields, and we report our measured number every month. If we make an error, we re-verify free and credit the check.
What if a patient is added the same day?
Send it before 1 PM your time and we target 4 business hours. Same-day checks count as 2.
Which carriers and software do you support?
Major PPO carriers via their provider portals or by phone. For PMS data entry: Dentrix, Eaglesoft, Open Dental, and most cloud systems with remote access — ask us about yours.
Do you handle Medicaid or medical insurance?
Not right now. We focus on commercial dental PPO plans.
What do you need from my team?
About 30 minutes to set up, then the schedule export. Most offices spend under 10 minutes a week with us after setup.
How do I cancel?
Email us. 30 days' notice, no fees, and we return or delete your data per the BAA.
Stop verifying patients the morning of.
Send us 20 upcoming visits — we'll verify them free, and you'll see exactly what the service looks like.
Or email us directly: ops@verifiedchair.com
Please don't send patient information by email. We'll set up a BAA and a secure upload link first.